Date: 2017-06-15
Convened: 11:00
Adjourned: 12:00

Officers

• President: Paul Bilke (KF5WGJ) absent
• Vice President: Mark Hnatiuk (KG5EYV) present
• Secretary: Matthew Barry (KG5LYE) present
• Treasurer: Sly Kapchinski (N5GQB) present

Attendees

• Sly Kapchinski (N5GQB)
• Gerald Golub (W5VUI)
• Vic Pears (KX8V)
• Marvin Lowman (KG5MCN)
• Mark Hnatiuk (KG5EYV)
• Matthew Barry (KG5LYE)
• Brad Snyder (KG5SDE)
• Martin Nau (W5MHN)
• Ken Reeves (KE5FIV)
• Joe Napoli (KG5SDF)
• Avery McIntosh (N7ALM)
• Ralph Cobb (W5RYC)
• Kevin Phillips (W5TTY)
• Dick Zimmer (W5DZ)
• Dwayne Walters (KG5LYG)
• Kerry Miller (WD5ABC)
• Jim Laird (KF5YY)
• Harold Turbyfill (KG5SDG)
• Joshua Cook (KF5TYX)
• Philip Gates (N5ZKF)
• Jerry Golub (KF5HOY)
• John Walpole (K5ZY)
• Sherrie Walpole (N5SLW)
• Marhall Walpole (KG5IQY)
• Sadie Mathis
• JJ Mathis

Officer Reports

President KF5WGJ

• Out of town

Vice President KG5EYV

• Thanks to everyone for all of the hard work that went into Field Day this year!
• Bryan and College Station PD were at Field Day
  • Some looking to get their Ham Radio License
• the following net on 2017-07-26 had 36 check-ins
• Media outreach really helped to bring a lot of people!
• Charlie Culver (KD5DLW), repeater/tower host, was present at Field Day!

Secretary KG5LYE

• Italy was amazing!
  • I have lots of pictures
  • No repeater to get back to the US for Field Day, unfortunately

Approval of Minutes

• Motion by KX8V to approve as read
  • Seconded by KG5SDF
  • Passes unanimously

Treasurer N5GQB

• June bank statement
  • Starting Balance: $4937.39
  • Withdrawals: $382.21
  • No deposits
  • Ending Balance: $4555.18
  • outstanding: $437.63 to Gerald for food

Old Business

Field Day

• Money
  • Meal Tickets Sold: 40 * $10 ea = $400
    • Meal cost: $437.63
    • Net: ($37.63)
  • Raffle Tickets Sold: $1725 (15 x $5; 20 x $25; 5 x $50; 9 x $100)
    • Prize Cost: $900
    • Net: $825
  • Silent Auction: $11.00 … wat?
  • Net Revenue: $798.37
    • Not as good as 2016, which made $821.04
  • Checks not yet deposited
• Points Score
  • 478 Contact points
    • 191 phone
    • 1 digital
    • 23 CW
  • 850 Bonus points
  • 1328 Total
    • compare to 2016, which would’ve been 1684 if it was turned in
• Participation
  • 62 people signed in
  • may have been more; some people may not have signed in
  • representatives from W5AC
• VE Session
  • 11 candidates
    • 6 technician
    • 2 general
    • 1 extra
• Prize Winners
  1. HF Rig – KG5WGF
  2. Escape Room – N5DMC
  3. Antena Analyzer – WX5DC
  4. SDRPlay – KG5WGF
  5. TYT DMR HT – KA5HIA
  6. TYT VHF/UHF Mobile rig – Nicholas Lowman
  7. $50 Academy Gift Card – N5DMC
  8. $50 Texas Roadhouse Gift Card – WW5OBA
• Next year
  • Bryan might be a better location (since we are the Bryan Amateur Radio Club)
    • Bryan Parks and Rec. won’t waive rental fees
  • location desires:
    • trees for wire antennas
    • no power lines or obstructions
  • Outreach
    • Thanks to KG5EYV and N5ZKF
    • emails and letters to state/municipal officials
      • Brazos County Sheriff: Honorable Chris Kirk
      • Mayor of Bryan: Honorable Andrew Nelson
      • Mayor of College Station: Honorable Karl Monoey
      • Brazos County Judge: Honorable Duane Peters
      • Chief of Police: Mr. Scott McCollum
      • Fire Chief: Mr. Jonathan McMahan
      • Communication Systems Engineer: Mr. Mike Hare
      • Emergency Management Coordinator: Ms. Michele Baily-Meade
      • Chief of Police: Mr. Eric Buske
      • Emergency Management Coordinator: Mr. Jerry Henry
      • Fire Chief: Mr. Randy McGregor
    • radio interviews
    • mention in the Eagle
    • no TV stations
    • federal officials need to be contacted earlier
  • Flag ceremony with pledge of allegiance and/or National Anthem
  • Prayer before meals

501(c)3

• In the works; no news is good news for now
• we should hear back mid-August

New Business

Upcoming Events

• Radio in the Park
  • No date set yet
  • Some Saturday in September or October
• Fox hunt
  • No date set either
    • as its own event
    • during radio in the park
    • After meeting
  • watch out for paranoid society
    • publicize beforehand
    • wear vests or shirts
  • locations:
    • park
    • USDA building
• Worldwide QSO VHF contest this weekend
• Summerfest
  • ARRL "state convention"
  • 2017-08-04 through 2017-08-05

VE Session

• 7 candidates
  • 6 technician
• there will be a VE session next month 2017-08-19

Closing

• Motion by W5VUI to adjourn
  • Multiple Seconds
  • passes unanimously