September 2022 Monthly Meeting Minutes



  • President: Phil Gates (N5ZKF) present
  • Vice President: Rick Pfeil (W4RDP) present
  • Secretary: Matthew Barry (KG5LYE) present
  • Treasurer: Lorna Flansburg (KI5FIZ) present

Attendees (20)

Quorum attained!

  • Kevin Walton (K5BTX)
  • Ernest Laney (K5ENL)
  • Clark Pennington (KC5BHM)
  • Don Hutchcraft (KE5ADX)
  • Ken Reeves (KE5FIV)
  • Matthew Barry (KG5LYE)
  • Brad Snyder (KG5SDE)
  • Joe Napoli (KG5SDF)
  • Harold Turbyfill (KG5SDG)
  • James Cravey (KG5ZTZ)
  • Jeff McDowell (KI5CES)
  • Lorna Flansburg (KI5FIZ)
  • David Vickers (KI5WEH)
  • Vic Pears (KX8V)
  • Bill Preston (KZ3G)
  • Wayne Pecena (N1WP)
  • Dale Tibodeau (N5HT)
  • Phil Gates (N5ZKF)
  • Rick Pfeil (W4RDP)
  • Henry Menefee (W5RAS)

Officer Reports

President Phil Gates (N5ZKF)

  • Club activities poll results (in order of most positive responses)
    • Winter Field Day
    • Parks on the Air
    • Special Event Station
    • Kit Build
    • Fox Hunt
    • Ham Radio Booth at local event
    • Swap Meet with W5AC
    • Car Show

Vice-President Rick Pfeil (W4RDP)

  • Any ideas for after-meeting presentations
  • Antenna trailer still needs attention
    • waiting for weather to cool off
    • Does anyone know whether I need a mechanical or structural engineer
      • (club consensus) Probably structural
      • Will get with Richard Epting, who works with TAMU engineering to find someone
      • Clark Pennington (KC5BHM): can talk with TX Task Force 1
    • Phil Gates (N5ZKF): prioritize things that we can finish before Winter Field Day
    • in total, all modifications will probably take about a year, but won’t tackle all at once

Secretary Matthew Barry (KG5LYE)

  • Have minutes from June, July, August
    • Prior meetings have not had quorum
  • Learned that according to Robert’s Rules, we don’t have to hold a vote to approve
    • unless there are any corrections or additions, the minutes will “approved as sent out by unanimous consent”
  • Minutes from this meeting will be sent out later today

Treasurer Lorna Flansburg (KI5FIZ)

August Bank Statement

  • starting: $8,819.98
  • income: $44, including:
    • dues: $30
    • stickers: $9
    • donation: $5
  • available: $8,863.98
  • disbursements: $323
    • insurance
    • megaphone
  • ending: $8,863.98

New Antenna

  • Ordered Alpha Delta 80/40 dipole as previously approved by the club
    • On the way and will be here in the next few days

Other Business

Donation to the American Legion

  • We’ve been meeting here at no cost and will be using the facilities for Winter Field Day (also at no cost)
  • Any thoughts for possible donation
  • Don Hutchcraft (KE5ADX): American Legion gives $9000 college scholarships to Bryan and CS ISD
    • currently don’t do any private schools in the area
    • earmark club donation for scholarship to private schools
  • Harold Turbyfill (KG5SDG): treat it as reimbursement for operational expenses, maybe ongoing
  • Clark Pennington (KC5BHM): suggest budgeting $500/yr for donation amount
  • Lorna Flansburg (KI5FIZ): only income is from membership dues and Field Day
    • one-time donation (and maybe revisiting next year) would be better
  • Vic Pears (KX8V): don’t earmark donation; let Legion decide what to do; maybe $200
  • Bill Preston (KZ3G): might increase dues to get more income
  • Motion by Vic Pears (KX8V): to donate $200 this year to the American Legion
    • Seconded by Don Hutchcraft (KE5ADX)
    • Discussion
      • Don Hutchcraft (KE5ADX): going rate is $500 to rent for the first couple hours, then $50 per hour after; board voted to waive the fee for our club
      • Henry Menefee (W5RAS): American Legion is happy to accept any donations we’re willing to give
      • Ernest Laney (K5ENL): Don’t want donation to cause any complications… would this create any issues?
    • Motion carries unanimously

Radio in the Park

  • Fall will be here soon
  • 2022-10-15 is TAMU bye-week
    • coincides with club meeting and with JOTA
  • could also do a week with an away game
  • no issues with 2022-10-15

Winter Field Day

  • Save the Date: 2023-01-28/29
  • Permission from American Legion to use facility overnight for Winter Field Day
  • Would like to hold workshops throughout the day
  • Chili contest/tasting
    • open to the public?
  • Official Winter Field Day rules have not been published yet

Upcoming Events

  • 2022-09-23/25 – RACES and ARES joint exercise (KD5DLW)
  • 2022-10-01 – Belton Hamfest
  • 2022-10-08 18:00/22:00 – W5AC reunion, Rudder Tower 301 (bring your QSL cards)
  • 2022-10-15 – Meeting and Radio in the Park

Club Discussion

  • Rick Pfeil (W4RDP): KD5DLW repeater can reach to the West of Georgetown
  • Clark Pennington (KC5BHM): Echolink guru? probably Connor (WG1GEM)
    • WA5AIR has auto-connect to areas all over the country

Health and Welfare / Good of the Order


  • motion by Ernest Laney (K5ENL) to adjourn
    • seconded by Jeff McDowell (KI5CES)
    • passes unanimously

September Meeting

Next Meeting: 2022-10-15 09:30, American Legion Post 159

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