September 2017 Monthly Meeting Minutes


Monthly Club Meeting Minutes

Date
2017-09-16
Convened
09:42
Adjourned
10:30

Officers

  • President: Paul Bilke (KF5WGJ) present
  • Vice President: Mark Hnatiuk (KG5EYV) present
  • Secretary: Matthew Barry (KG5LYE) present
  • Treasurer: Sly Kapchinski (N5GQB) present

Attendees (17)

  • Sly Kapchinski (N5GQB)
  • Dick Zimmer (W5DZ)
  • Ken Reeves (KE5FIV)
  • Harold Turbyfill (KG5SDG)
  • Bill Peterson (KZ3G)
  • Matthew Barry (KG5LYE)
  • Kerry Miller (WD5ABC)
  • Martin Nau (W5MHN)
  • Ralph Cobb (W5RYC)
  • Paul Bilke (KF5WGJ)
  • Marvin Lowman (KG5MCN)
  • Philip Gates (N5ZKF)
  • Mark Hnatiuk (KG5EYV)
  • Jerry Golub (KF5HUY)
  • Gerald Golub (W5VUI)
  • Mike Wisby (KA5HIA)
  • Ty Weaver (KG5RKI)

Officer Reports

President KF5WGJ

  • Upcoming Dates
  • 2017-10-06 to 2017-10-07 :: Belton Hamfest
  • 2017-10-21 :: Next Meeting and Jamboree on the Air / Radio in the Park
    • VE session prior to meeting; will be last for year

Vice President KG5EYV

  • Turn documents to State of Texas for sales tax exemption
  • Looking for presentation for next month
    • Ty Weaver (KG5RKI) – DMR

Secretary KG5LYE

  • ARES Exercise 2017-10-14 (see below)

Approval of Minutes

  • Motion by KF5HUY approve as read
    • Seconded by KA5HIA
    • Passes unanimously

Treasurer N5GQB

  • Membership still 75 members

  • starting balance: $6347.55
  • no deposits
  • no checks cashed (some written, but not cashed yet)
    • to KG5EYV for paper handling $4.26
    • to N5GQB for August donut shortage $5.90
  • ending balance: unchanged
  • we can now take donations
    • need a standardized form/receipt to give to those who do
  • Account balance is tending toward an increase of $1500 each year
    • Okay, but we don’t want too much for IRS
      • Less than $50K
    • upcoming big expense: repeater maintenance for KD5DLW’s new tower
      • new cables; contact K5ZY
      • installation by tower engineer
      • D-STAR, saltgrass?

Repeater Write-Offs

  • KD5DLW has been very gracious to let us have a spot on his tower
    • write-off tower rental costs to 501(c)(3)
    • single source can’t be more than 15% of gross club income (includes non-monetary assets)
  • Motion by KG5EYV for funding to meet with accountant with KF5WGJ
    • Seconded by KG5LYE
    • passes unanimously

Old Business

TX QSO party

  • Paul Bilke’s (KF5WGJ) house
  • 2017-09-23 09:00-21:00 and 2017-09-24 09:00-13:00
  • W5AC will be on air too

Radio in the Park

  • No Radio Merit Badge
  • Tanglewood Park (stake out location early)
  • 2017-10-21 12:30

New Business

VE Test Session (W5VUI)

  • 6 candidates
    • 1 tech
    • 1 tech + general
    • 1 general

VE session next month

Nominating Committee (N5ZKF)

  • Email sent out to W5BCS listserv
    • Contains officer positions and description
  • Election in SeptemberDecember
  • Contact N5ZKF or KA5HIA with officer nominations
  • New, important opportunities now that we are an Association with 501(c)(3) status

ARES Exercise (N5SBN via KG5LYE)

  • 2017-10-14 starting 08:00
  • all hands on deck
  • monitor KD5DLW repeater 443.450

Closing

  • Motion by W5VUI to adjourn
    • seconded by KF5HUY
    • passes unanimously

Presentation by KG5EYV

  • Tower design and loading calculations
  • Slides: [PDF] [PPTX]

Permanent link to this article: https://www.bryanarc.org/minutes-2017-09-16/