June 2018 Monthly Meeting Minutes

Date
2018-06-16
Convened
09:33
Adjourned
10:43

Officers

  • President: Mark Hnatiuk (KG5EYV) present
  • Vice President: Phil Gates (N5ZKF) present
  • Secretary: Matthew Barry (KG5LYE) present
  • Treasurer: Sly Kapchinski (N5GQB) present

Attendees (17)

  • Phil Gates (N5ZKF)
  • Brad Snyder (KG5SDE)
  • Mark Hnatiuk (KG5EYV)
  • Sly Kapchinski (N5GQB)
  • Harold Turbyfill (KG5SDG)
  • Brent Anderson (WW5OBA)
  • Ralph Cobb (W5RYC)
  • Matthew Barry (KG5LYE)
  • Ken Reeves (KE5FIV)
  • Joe Napoli (KG5SDF)
  • Jim Laird (KF5YY)
  • Marvin Lowman (KG5MCN)
  • Nicholas Lowman (KG5UDO)
  • Eric Caldwell (KI5ACZ)
  • James Cravey (KG5ZTZ)
  • Bill Peterson (KZ3G)
  • Bob Henglein (W5GC)

Health and Welfare

No news is good news.

Officer Reports

President KG5EYV

  • Gerald is prepping for food and test session
    • $400 budget
  • Get some signs and get the word out
  • Raffle tickets on sale
    • Door prize donation: grid map and two mugs
    • If picked for door prize, name will be re-entered for raffle prizes
    • Prizes ordered and on display
  • Media/official contacts
    • Mayor of College Station will be present
      • Will be giving presentation about “what we do and why we do that”
    • blurb/cutout from The Eagle
    • CS Fire Department (free food)
  • Paul Bilke will bring tower trailer

Vice President N5ZKF

  • Operating Schedule?
    • Decided against a few meetings ago
    • New hams:
      • great opportunity to get on the air!
      • use club call (W5BCS), get club-level (extra) privileges
    • Please donate 15–20 mins
  • GOTA station?
  • Dedicated roles: radio operator, logger
  • Ham Radio “business cards”
    • Name and callsign
    • links to:
      • club website
      • ARRL “What is ham radio?”
      • ARRL “Get your license”
  • Need special tool to fix personal handheld radio

KA5HIA

  • ARES trailer
  • Coolers, coolers, coolers!

Secretary KG5LYE

Approval of Meeting Minutes

  • Add president’s note:
    • “I surround myself with good people, point them in a direction, and get out of their way.” – KG5EYV
  • Motion to approve as read by W5GC
    • Seconded by KG5MCN
    • Passes

Treasurer N5GQB

  • Nothing but bank statement in PO Box

May Statement

  • Beginning Balance: 3501.28
  • Checks Written:
    • Door prizes: $1223.90
  • Deposit:
    • Donut fun $25.75
  • Ending Balance: $2303.13
  • Checks not yet cleared:
    • PO Box renewal: ~$104

Old Business

Field Day

  • Location reserved
    • $200 deposit
    • KG5EYV to get key Friday!
  • Talk in 146.68
    • Monitor in van and on HT
  • Road signs
    • need to be in right place
    • put up night before or morning of
  • W5BCS banner
    • W5VUI printing
  • Meal and Meal Tickets
    • W5VUI also working on it
    • Members bring dessert to share
    • Tickets on sale day-of for $10
  • Snacks
    • Up to anyone for set-up and operations
    • Breakfast stuff and/or Donuts for Sunday morning
  • Sunday Lunch
    • leftovers
  • PR – Eagle, KBTX, etc.
    • Contacted; heard nothing
  • Website updated: N5GQB
  • Mail-outs: material, research, logistics
    • (mail out postcards to all hams in area)
    • Didn’t work out too well last year
  • Info handouts
    • N5GQB has public info table
  • Trailer: KF5WGJ
  • Water, Soda, Ice
    • KA5HIA ice run if necessary
    • W5VUI to bring igloo cooler?
    • KF5WGJ has backup
  • Ice chests
    • KG5EYV
    • KA5HIA 48qt
    • KZ3G (big)
  • Fans
    • N5GQB (4 ft drum fan; water-cooled swamp fan)
  • Tables
    • N5GQB (and bench seat)
    • bench tables already at pavilion; need to be cleaned Friday night
  • Generators and Fuel
    • KE5FIV
    • N5GQB – van
    • Alternate power: Battery, Solar, Bike, QRP
      • extra points
  • Electrical Distribution
    • Extension Cord: 100 ft
    • power strip
  • Laptops (2)
    • Logging Software
    • Router for networking
    • Cellular hotspot
  • HF rigs
    • Bob’s Radio
    • Icom 7200 in van
    • Icom 7300
    • VHF/UHF
    • Digital Modes?
    • APRS?
    • CW?
  • GOTA – pass…
  • Silent Auction
    • Not many items last year
    • Not doing this year
  • Raffle Tickets
    • Done (N5GQB)
  • VE Testing
    • Need at least 3
  • ARES trailer
    • W5DZ and KA5HIA
  • Tower Trailer
    • KF5WGJ
  • Safety Officer
    • KA5HIA
    • Official ARRL safety form
  • Teardown
    • 13:00–15:00
  • Documentation
    • Pictures!
      • of everything!
      • Pavilion, mayor, officers, banner, generators, solar cells, etc.
    • Newspaper Clippings
    • Social Media
      • Facebook page
      • Twitter feed (@w5bcs)

General Announcements

  • If you bring something, put your name and/or callsign on it
  • Everyone come when able, stay however long you can
    • Cots for napping
  • Bring your own radio, be sure to get familiar with it!

New Business

N5ZKF Call for Presentation

  • need material for future presentations
  • KG5LYE: Signal processing

Next Meeting

  • 2018-07-21

Closing

  • Motion to adjourn by KA5HIA
    • Seconded by W5RYC
    • Passes

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